Position Title: Program Manager

Department: Meetings, Divisions and Partnerships

Reports to: Director, Divisions

FLSA status: Full-time

Employment status: Exempt

Salary: $66,000 - $72,000 per year

Summary

The Program Manager, Divisions, assists in the facilitation of the governance, strategic planning and execution of NDIA Division activities are carried out in accordance with Team objectives. Provides guidance to the program coordinators and supports the SVP of the Meetings, Divisions & Partnerships and Sr./Director, Divisions. Serves as a liaison for planning between the Meetings, Divisions & Partnerships Business Center and the Associations Divisions, Chapters, Affiliates, Working Groups, Committees, and Client events.

Essential Duties and Responsibilities

- Reports to Sr./Director, Divisions for developing and coordinating innovative initiatives and subsequent lines of effort that support the Division and NDIA's Vision, Goals, and Strategic Priorities.
- Facilitates development of the value each Division to the NDIA members and Government stakeholders through assisting in the creation of relevant initiatives, content, and relationships.
- Assist SVP and Sr./Director with all aspects of Division support.
- Provide guidance to the Division (senior) Coordinator(s).
- Assists in facilitating, developing, and coordinating the Division's strategic priorities, goals, and subsequent lines of effort in order to support large-scale events.
- Actively foster and maintain positive relationships with division chairs and senior leaders by providing consistent support, -facilitating strategic initiatives, and engaging in open and constructive communication.
-Manage diverse portfolio of divisions in support of NDIA's mission.
- Support AD, Sr./Director with managing (e.g. standardization, charters, best practices, SOPs, succession plans and data management) division portfolio.
-Updates and maintain Division web pages, sites and other Division documents as directed by the Associate Director, Sr./Director, and SVP.
- Assist in curating and managing charters and succession plans.
- Work in close coordination with NDIA Meetings, performing administrative duties in the planning and execution of meetings, workshops, and conferences.
- Review and execute updates to schedules/timelines, web pages and communities sites ,mobile apps and other documents as directed.
- Complete post-event analysis and summary documentation for senior leadership.
- Conduct local and out-of-town travel as required to support Division, Working Group and Committee events.
- Works with the Sr./ Director in Division related briefings to NDIA staff, leadership, and membership while facilitating interaction amongst association members and Chapters.
- Supports Division-focused membership and volunteer recruitment activities.
- Prioritize understanding division leadership and senior leaders goals and challenges to effectively collaborate on achieving the division and association's strategic priorities.
- Maintain SOP/Operating Guidelines for NDIA Divisions that align with the policies and procedures.

Internal Relationships

Maintains close and frequent contact with the Sr. VP, Meetings, Divisions & Partnerships, (Senior) Director, Divisions, Meetings Policy & Strategy, as well as other NDIA teams.

External Relationships

Has extensive contact with Division leadership, NDIA BOD members, corporate members, military, and government.

Disclaimer
NDIA and its affiliates provide equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender
identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

ADA Specifications
This is an office position and may require some bending and lifting and requires the use of a computer and office machines.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications

- Bachelors degree in business or public administration, or related field preferred, or combination of experience and education.
- 3-5 years of experience in program management, and program roles gained in a non-profit, for-profit, foundation or government setting.
- High intellect and critical thinking skills.
- Confident and effective public speaking.
- Personal accountability.
- Strong interpersonal skills.
- Strong communication skills.
- Collaborative work style.
- Strong skills with Microsoft Office applications (Word, PowerPoint and Outlook), Google Apps (Gmail, Google Docs and Drive), and social media platforms.
- Personal commitment to NDIA mission and values.
- Knowledge of virtual event platforms as well as communications and productivity tools preferred.
- This position involves moderate travel (25%-40%) averaging one week to 10 days duration and ability to work from off-site. Must be able to travel locally to meetings.