The African Studies Association (ASA) is seeking an Awards & Fellowships Coordinator. The ASA Awards & Fellowships Coordinator is a part-time, fully remote position on a one-year renewable contract. Primary responsibilities include the facilitation of all internally and externally funded awards, honors, and fellowships. Attendance at the Annual Meeting is required to support fellows and awards ceremony logistics onsite. The position averages 20hrs/week, with a higher concentration of hours expected during Fall and Winter months surrounding the Annual Meeting. Benefits include extended paid holidays the week following the Annual Meeting and two weeks during the academic winter break. ASA will also provide a laptop to execute work. This position reports directly to the Executive Director and is an exciting opportunity to learn more about the important role of scholarly societies in higher education.

Responsibilities:

Primary responsibilities include the facilitation of the annual awards and fellowship cycles in their entirety:

• Create Calls for ASA fellowships and awards.
• Manage fellowship & award application forms on the ASA website.
• Create marketing materials to promote fellowships & awards.
• Maintain fellowship & award pages on the ASA website including updating winner and committee information.
• Manage fellowship & award applications and prepare them for committee review.
• Create notification letters for fellowships & awards.
• Create press releases for fellowships & awards.
• Maintain an updated awards tracker and fellows tracker.
• Serve as primary point-of-contact for all fellows and awardees.
• Facilitate the collection of bios, headshots, blurbs, and other necessary information for the Program Book.
• Support the visa process & travel logistics for fellows with logistics team.
• Support fellows onsite at the Annual Meeting.
• Facilitate the payments of fellowship & award funds including tracking onsite payments.
• Refer to ASA Policies & Procedures to maintain the fellowship & award cycle timeline.
• Oversee the creation of award certificates and plaques.
• Assist with script and slides for the Awards Ceremony at the Annual Meeting.

Other Responsibilities:

• Occasionally research new funding opportunities and/or support new proposals.
• Support Annual Meeting planning and execution for fellowships & awards onsite programs.
• Support ASA Secretariat with related administration such as letters of invitation, receipts and reimbursements, MyASA memberships & registrations, etc. 

Qualifications:

• Proactive communication
• Highest attention to detail
• Ability to work independently in a remote setting
• Strong organizational and record keeping skills
• Ability to manage multiple projects simultaneously
• Proficiency in or willingness to learn Wordpress, Slack, Dropbox
• Availability and willingness to travel to the Annual Meeting location annually
• Ability to walk an average of 10,000 steps per day onsite.
• Grant writing experience preferred
• Interest in maintaining the position for multiple years preferred
• African studies background or interest preferred

*Applicant must have a functional personal laptop and consistent access to internet.

About African Studies Association

Established in 1957, the African Studies Association is the flagship membership organization devoted to enhancing the exchange of information about Africa. With almost 2,000 individual and institutional members worldwide, the African Studies Association encourages the production and dissemination of knowledge about Africa, past and present. Based in the United States, the ASA supports understanding of an entire continent in each facet of its political, economic, social, cultural, artistic, scientific, and environmental landscape. Our members include scholars, students, teachers, activists, development professionals, policymakers and donors. The African Studies Association encourages the production and dissemination of historical and contemporary knowledge about Africa. The ASA aims to cultivate a better understanding of the continent, taking a holistic approach to its areas of focus. This includes all facets of Africa’s political, economic, social, cultural, artistic, scientific, and environmental landscapes, to name a few. Our members include scholars, students, teachers, activists, development professionals, policymakers and donors. The ASA achieves its mission by: Providing ...access to path-breaking research and key debates in African Studies Facilitating interdisciplinary exchanges with African scholars and institutions Publishing high-quality research on Africa-related issues Fostering networks of Africanist scholars and practitioners through the Annual Meeting and other forums Addressing the challenges faced by universities engaged in research, teaching, and outreach related to Africa Broadening professional opportunities on African issues Promoting a better understanding of Africa through academia, policy-makers, NGOs, media, business, learned societies, and other interested communities

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