Falls Church, Virginia
Washington, D.C.
Alexandria, Virginia
Alexandria, Virginia
Alexandria, Virginia
Mount Laurel, NJ
Posted: 09-May-23
Location: Falls Church, Virginia
Type: Full Time
Salary: $100,000+
Categories:
Salary Details:
Required Education:
Additional Information:
Association of the Wall and Ceiling Industry (AWCI)—Falls Church, VA—www.awci.org
Founded in 1918, AWCI represents 2,400 companies and organizations in the acoustics systems, ceiling systems, drywall systems, exterior insulation and finish systems, fireproofing, insulation, prefabrication/panelization and stucco industries. AWCI members are contractors, suppliers and manufacturers and those in allied trades.
AWCI is seeking a full-time Director of Convention & Conferences to lead the association’s meetings department (current Director is retiring in July 2023). Annual meetings include Build: AWCI’s Convention + Expo and AWCI’s Industry Leaders Conference, as well as two annual Executive Committee meetings. The Director is responsible for development, execution and evaluation of AWCI meetings.
Experience in a nonprofit (501(c)(6) and/or 501(c)(3)) environment is strongly preferred. The position reports to the CEO and is located in Falls Church, VA. No relocation expenses provided.
Position Details
- Full Time; Located in Falls Church, VA (Washington, DC metro area)
- Annual Salary: $100,000+ (depending on experience)
- Potential telework up to two days per week (after 90 days of employment)
- Limited Travel (< 10%)
Responsibilities
- Provide excellent leadership and management of all AWCI events
- Identify appropriate venues for future expos and conferences
- Develop and maintain relationships with key hotel contacts and industry vendors to ensure AWCI is provided favorable concessions in contracts
- Serve as lead negotiating contracts with venues, hotels and vendors, keeping AWCI’s best interests in mind. Contracts must be reviewed, approved and signed by AWCI’s CEO.
- Provide detailed budgets for each conference, including tracking expenses, reforecasting and providing budget explanations
- Coordinate with AWCI’s Education Department on speaker and audio-visual needs
- Manage logistics for all meetings and events, including detailed scheduling of conference rooms, food and beverage ordering and setup, AV equipment and production, sponsor deliverables, etc.
- Prepare staging guide for all events
- Manage hotel room blocks including rooming lists, exhibitor sub-blocks and overflow hotel room needs
- Maintain historical files
- Supervise the Manager, Trade Show & Meetings and provide annual written review
- Serve as staff liaison to AWCI Business Forums, Hospitality Task Force and family of the Pinnacle Award (person of the year) winner
- Other duties or events as assigned
Sponsorships
- Maintain awareness and be responsible for emerging trends, challenges and other topics of interest to members and sponsors. Maximize sponsor engagement while maintaining strong quality control measures.
- Get to know sponsors – understand their goals and how AWCI can help them achieve their goals
- Meet or exceed budgeted sponsorship revenue
Onsite
- Facilitate the execution and onsite delivery of the meeting/expo
- Manage internal staff, temporary staff and outside vendors
Post Event
- Ensure the timely reconciliation of all meetings and event invoices
- Update budget with final numbers for accurate and historical record keeping
- Request reports from host hotel(s) with final room pickup, attendee listing, F&B actuals, etc. Document and use as a guide for planning future events.
Travel
- AWCI Industry Leaders Conference (Sept./Oct.) and Build: AWCI’s Convention + Expo (March/Apr.); as well as site and planning visits as needed
Benefits
- Paid Health/Dental/Vision Insurance
- Paid Time Off
- 401(k) Eligibility with Employer Match
- 401(k) Profit Share Eligibility
- Short Term/Long Term Disability Insurance
- Life Insurance
- Flexible Spending Account
- Health Reimbursement Account
- Partial (up to two days per week) Telework Option Available (after 90 days)
- Support of Employee Professional Development (approved by CEO)
- Flexible Work Hours
- Personal Office
- Free Parking
Submit résumé and cover letter to Karen Bilak, CMP, PCA, AWCI Director of Convention & Conferences at bilak@awci.org.
- Bachelor’s or Associate’s degree from an accredited institution required
- CMP and/or CEM certification preferred
- Minimum ten (10) years’ experience managing trade shows and conventions
- Strong written and verbal communication skills; ability to lead a meeting and speak in front of groups; ability to interact effectively with others, both internally and externally
- Strong customer service skills
- Excellent time management skills and detail-oriented
- Contract review and negotiation experience
- Ability to handle and prioritize multiple projects with competing deadlines
- Ability to take the lead on projects and work independently, as well as collaborate as a team
- Microsoft Office proficient; Familiarity with a2z/Personify and Fonteva/Salesforce a plus