The Senior Manager, Governance reports directly to the Director, Engagement and has no supervisory responsibilities. This position also works closely with AASLD’s Chief of Staff and CEO on organizational governance activities including the Governing Board meetings. Manages the annual leadership nominations, elections, member recognition, committee nominations, and appointment processes. Provides logistical support to Governing Board meetings and ensures successful implementation/completion of all board meetings and materials. Tracks and maintains governance policies. This position has extensive membership contact, high visibility, and interaction with member leaders as well as with internal and external stakeholders. Serves as a staff liaison to Nominating and Distinguished Awards Committees.
Manages key logistics for the Governing Board and Executive Committee meetings, including scheduling, and preparation of agenda materials, handouts, and minutes. Creates PowerPoint slides for these meetings
Takes minutes at Governing Board and Executive Committee meetings and reports the presence of a quorum
Manages nominations and elections for leadership positions and standing committees, annual leadership nominations, elections, committee nominations, and appointment processes
Tracks and updates the AASLD’s Governing Board-approved policies and maintains current policy document
Maintains and updates the Governance content portion of the website, including Governing Board bios and other relevant information
Prepares correspondence and reports as assigned, on governance activities
Coordinates invitations for the Leadership Meeting at DDW, manages RSVPs, prepares handouts materials, and assists with the preparation of the slide presentations
Manages quarterly update of summary of disclosures for Governing Board members
Manages and updates leadership calendar and makes sure calendar is distributed to staff
Provide maintenance and upkeep of all critical governing documents (minutes, bylaws, articles of incorporation, etc.)
Manage everyday governance processes including staying current on bylaws and ethics requirements
Maintains and updates Governing Board roster
Work in conjunction with the Chief of Staff and CEO to develop and plan annual orientation for new Governing Board members
Manages key logistics for planning and execution of Annual Business Meeting (virtual and in-person formats) and liaises with Meetings team as necessary
Support annual Governing Board New Member Orientation
Serves as a staff liaison to the Nominating and Distinguished Awards Committees
Support work of the Strategic Planning Committee and Fellowship Program
Support work on Committee/SIG Leaders activities (i.e., liaison sessions, leadership training, e-newsletter, etc.
Manage follow-up work for the Distinguished Awards Committee and Nominating Committee to include preparation of minutes and supporting documentation
Prepares invitations to newly appointed committee chairs and members
Tracks nominees, responses, and requested documentation
Updates the records of members appointed to committees in the database and generates committee rosters annually to staff liaisons for standing committees
Make roster changes as requested
Maintains committee records in the AMS
Requests and summarizes updated conflict-of-interest disclosures for current committee members
Research missing member information and enters it in the AMS
Ensures that standing committee conflict-of-interest disclosures and rosters are updated annually and on an ongoing basis
Leadership, Nominations, and ElectionProcesses:
Manages logistics for the Governing Board, Nominating Committee, and Ethics Committee Chair Nominations and election processes
Prepares the Call for Nominations for leadership election positions and related communications to the membership with input from Director, Engagement, and Chief of Staff
Manage communications about AASLD Nominations (i.e., member notifications, emails with NC, and others)
Creates and manages the Election Ballot
Informs finalists who were selected by the Nominating Committee for the ballot for election by the membership. Prepares letters to unsuccessful candidates
Administers the annual election and prepares the election report under the direction of Director, Engagement
Prepares and manages budgets for the Nominating and Research Awards Committees in consultation with the Chief of Staff and Director, Engagement
Manages volunteer recognition, including planning and execution of Distinguished Awards and Annual Business Meeting
Manages the Distinguished Awards process, including preparation of initial notifications, collection of photos, profiles, list of guests and presenter names
Purchases the awards, prepares award check requests, and is responsible for ensuring awards are delivered in a timely manner
Manages invitations to Committee and Special Interest Group (SIG) Chairs to online leadership sessions and in-person meetings. Prepares agenda, handouts, and slide presentations
Oversees the preparation of recognition certificates for committee members at the end of their terms
Oversees the purchase of recognition awards for presentation to Governing Board members and Committee and Special Interest Group (SIG) Chairs at the end of their terms
Assists with the distribution of materials at the Annual Business Meeting and monitor attendees to report the presence of a quorum. Tracks overall attendance for Annual Business Meeting
Knowledge of AMS database required.
Strong to advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), database management systems, and Adobe Acrobat.
Communication skills: Ability to communicate in a clear and concise manner with individuals at all levels. Skill in clearly and effectively communicating ideas verbally and in writing, including the ability to edit the writing of others. Commitment to keeping stakeholders informed.
Strategic thinking problem-solving skills: a strong eye for detail as well as skill in anticipating future consequences and trends, making decisions congruent with the organization’s strategic direction, mission, and goals, and developing new approaches to solve problems or improve processes.
Planning and organizing skills: skill in determining priorities, developing plans to assure the achievement of objectives, and allocating time and resources effectively. Ability to work independently and to successfully juggle multiple and/or competing priorities in an efficient and effective manner.
Interpersonal skills and emotional intelligence: Skill in building and maintaining effective interpersonal and team relationships with a diverse network of colleagues inside and outside the organization, and with other relevant individuals with whom the organization works (members, the media, other organizations, funders, etc.)