American Society of Ophthalmic Plastic and Reconstructive Surgery
Type: Full Time
Project Management/Program Development
4 Year Degree
ASOPRS Society Manager provides leadership and support in all aspects of the society: membership, fellowship training, continuing education, volunteers, governance and general administration.
Travel: 4% - travel to 2 meetings per year in Spring and Fall. Additional travel will be communicated well in advance of the trip.
Teamwork, problem solving, critical thinking, organization, “process thinker” detail-oriented, time management, clear verbal and written communication, composure under pressure
Full-time, salaried position, working from home. Travel to external local staff meetings may be required. Given the schedules of volunteers, participating in evening conference calls is required of the position. Candidates from the continental US only are invited to apply.
Travel is physically demanding, often requiring 12+ hour days.
Preferred Education and Experience
Bachelor’s degree and 5+ years of relevant experience; experience working in a non-profit and/or graduate medical education organization welcome
Health Insurance; 3% simple IRA match; PTO, 10 paid holidays, flexible schedule
Manage a complex honorary membership process, to include entrance examinations, thesis submission/review, application, induction, database, dues collection and member status changes.
Manage committees overseeing the various membership processes including conference call scheduling; agendas; minutes; and action item follow up for committee meetings.
Support fellowship training programs with third-party oversight and committee collaboration including conference call scheduling; agendas; minutes; and action item follow up for committee meetings.
Coordinate/oversee internal oversight of fellowship training to include in-service exams and procedure tracking/communication to Program Directors.
Collaborate on the accredited scientific symposia as needed: may include pre and onsite registration management, social event management, vendor contracts/oversight, speaker management, shipment and evaluations
Oversee/provide administrative support for existing non-CME continuing education programs and related committees, workgroups.
Support volunteer leaders in the development of new continuing education programs.
Manage meeting scheduling; agendas; minutes; and action item follow up for workgroup, committee meetings.
Coordinate reports to the Board.
Manage meeting scheduling; agendas; minutes; and action item follow up for committee meetings.
Communication with awardees and external award sponsors.
Awards Ceremonies logistics to include communication, ppt presentation, plaques.
Provide administrative leadership and support to the committees involved in the various processes under the purview of the Society Manager; support/participate in other committees as appropriate, ensure committee communication with Board..
Support annual member, volunteer and public communications plan.
Development of various member communication tools to include newsletters and broadcast emails.
Point of contact for member listserv
Develop journal advertisement content in coordination with external graphic designer.
General and Business Administration
The following business administrative responsibilities/oversight may be jointly shared with other staff, depending on time of year. As a small team for a complex organization, teamwork and collaboration on administrative tasks is required.
Monthly accounting reports
Respond to member and public phone and email inquiries
About American Society of Ophthalmic Plastic and Reconstructive Surgery
ASOPRS is an honorary membership society of over 1000 domestic and international ophthalmologists subspecialty trained in ophthalmic plastic surgery. The mission of ASOPRS is to advance education, research, and the quality of clinical practice in the fields of aesthetic, plastic and reconstructive surgery specializing in the face, orbits, eyelids and lacrimal system.