The Coordinator, Governance and Operations works in a key unit that serves as a hub of many organizational functions and has direct interaction with senior staff and volunteers. The Coordinator will provide administrative, scheduling, and logistical support for executive office functions and support and coordination for a wide range of office management activities, including governance responsibilities and special projects.
Duties and Responsibilities
Administrative support of Executive Office (85%)
Assist in administration of Society governance and volunteer management activities including, but not limited to Board of Directors, committees, and award nominations
Provides support to Board members, committee members, and the Chief Executive Officer for travel and participation in Society activities, including governance events, development, and fundraising efforts.
Coordinates bimonthly senior staff reporting to CEO on departmental activities and results, and compiles draft executive director reports to the Board.
Organizes and maintains files associated with the executive office, enters and secures data in appropriate organizational data management systems.
Provides administrative support to special projects (for example: strategic planning project; request for proposal processes; new initiatives)
Administrative support to staff: sorting mail; processing invoices, submitting expense reports, collecting and filing forms.
Schedules events and appointments and maintains calendar for CEO.
Formats reports and collates information with guidance from supervisor
Formats and assembles executive and meeting materials (e.g., binders, name badges, etc.).
Office Management (15%)
Collate and distribute mail
Create and maintain filing systems, both electronic and physical
Answer phones and greet visitors
Ordering and taking stock of office supplies
Note: ASHG has adopted a flexible work environment that enables the employee to work with their supervisor regarding remote work and in-person activity. To achieve the needed functions of some positions, ASHG reserves the right to require in-person weekly office hours in ASHG’s Rockville office. This position will need to be willing and able to work in-person regularly.
Other duties as assigned.
Bachelor’s degree. Equivalent work experience will be considered.
1-2 years of administrative experience.
Experience in membership societies/non-profit environments a strong plus.
Ability to follow through on assignments/duties in a timely and complete manner. Attention to detail and accuracy in all assignments.
Proactive, positive attitude, teamwork and service orientation, with judgment to secure supervisor input as needed.
Excellent verbal and written communication skills including grammar, spelling, and proofreading.
Strong analytical, communication and coordination skills.
Positive attitude with a willingness to accept varied assignments.
Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Experience with association management systems, especially Salesforce, a plus.
ASHG is a dynamic professional community of human genetics researchers, clinicians and other specialists who work at the leading edge of discovery, generating new genetic knowledge and translating it rapidly to improve human health and well-being. A non-profit founded in 1948, ASHG has 7,500 members worldwide; hosts more than 8,000 attendees annually at the world’s largest genetics and genomics meeting; publishes influential, innovative, and field-leading journals; and undertakes a growing array of public outreach, education, policy and advocacy programs throughout the year. ASHG is a dynamic and healthy organization with 26 staff, an annual budget of approximately $7 million, and substantial reserves.
ASHG offices are located in Rockville, MD near White Flint Metro in new office space with free parking, onsite fitness facility, and dining options. [Note: Given the current global pandemic, ASHG staff have been working remotely full time. In spring 2022, we will be moving to a hybrid environment starting with one day per week in the office and shifting to two days in early summer. Staff safety is of first concern and if necessary, we may transition back to fully remote.] We off...er a work environment with a great mission, collegial team, and professional trust and respect. We also offer a competitive salary and excellent benefits, including flexible schedules and a telework policy; a generous 403(b) pension plan; and excellent vacation, medical and dental plans.
For information about ASHG, please visit: http://www.ashg.org.
ASHG is an Equal Opportunity Employer and strongly encourages applications from candidates of diverse backgrounds.