Details
Posted: 03-Jun-22
Location: D.C.
Type: Full Time
Categories:
Meetings/Expositions/Events
The American Counseling Association (ACA) is the world’s largest organization representing professional counselors in various practice settings. Our vision: Every person has access to quality professional counseling to thrive. Our mission: Promote the professional development of counselors, advocate for the profession, and ensure ethical, culturally-inclusive practice. Our values: Diversity, Equity & Inclusion, Integrity, Proactive Leadership, Professional Community & Relationships, Scientific Practice & Knowledge, Social Justice & Empowerment.
All American Counseling Association team members are encouraged, supported, and expected to demonstrate The Way We Work Values: Be Flexible, Be Creative, Be Empowered, Be Inquisitive, Be Collaborative and Be Respectful.
The Meeting Coordinator is responsible for supporting the Conference Planning and Events Department in all aspects of the planning and execution of all meetings for the association.
In addition to the below list of responsibilities, the Meeting Coordinator will carry out assigned tasks that are consistent with the general responsibilities of this position.
RESPONSIBILITIES:
Support activities related to the logistics for all ACA meetings to include the Annual Conference.
Provide support to Annual Conference components INSIDE of the Convention Center Facility to include – but not limited to:
- Assist with Convention Center management – floor plan diagrams, food and beverage, electrical
- Assist with contractor management, signage, furniture, etc. for registration and membership areas, exhibit hall and other areas as needed.
- Assist with Convention Center vendor management – security, medical.
Provide support to Annual Conference components OUTSIDE of the Convention Center Facility to include - but not limited to:
- Assist with hotel management – food and beverage, audio visual, housing reservations, décor
- Assist with transportation management – shuttle buses and ground transfers
- Assist with DMC management – tours, entertainment, temporary staffing
Assist the Conference Planning and Events team to create and disseminate forms, communicate all needs, requests, changes, edits, questions, concerns, procedures, traditions, to hotel, facility or vendor contacts before all meetings and events.
Track and compile all draft print and digital content for meetings and events, to include but is not limited to, Conference Program Schedule, and Conference Planning Calendar and Master Schedule.
Monitor and update Annual Conference website and mobile app.
Assist with coding and reconciling all invoices related to meetings.
Monitor the Conference Planning and Events budgeting for accuracy.
Support with site pre-planning activities, on-site events and post-event activities.
Contribute creative solutions regarding process management, data collection, development of new projects, and keeping ACA meetings and events relevant.
Track and compile all Conference Planning and Events contracts and agreements.
Assist on all full staff ACA internal events.
Support additional events and administrative duties as assigned.
QUALIFICATIONS:
A strong interest in Meeting and Events planning.
A Bachelor’s degree or relevant work experience is required.
A Minimum of 1-2 years of related experience.
Excellent overall computer skills with advanced knowledge of Excel and Word
High level of professionalism is required.
Excellent written and verbal communication skills.
Strong time management and organizational skills.
Strong customer service skills are required.
Ability to travel to site locations.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer
At ACA, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law.
