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Are you looking for a low-stress, high autonomy, and very stable event planning position? Look no further!

American Council of Engineering Companies of Maryland (ACEC/MD) is hiring a detail-oriented, dependable, trustworthy, and optimistic event planner...if that sounds like you, we encourage you to apply!

Summary of Position:

We are hiring an Event Planner to support the Executive Director in planning appx 20 annual events. The events range in size from Board meetings (10-15 people) to our Annual Conference (150-ish people) with all but our Annual Conference being held in Maryland. 

This position will handle the association’s planning, scheduling, and coordination for virtual and live meetings and conferences. The ideal candidate for this role is highly organized and detail-oriented, demonstrates strong written and verbal communication skills, and is proficient at managing multiple projects and timelines concurrently.

The Event Planner / Office Manager position does require working in-office (Glen Burnie, MD) Monday thru Friday during training (3-6 months), with the ability to move to a flexible remote working schedule after training.

This is an incredible opportunity for anyone looking to further their project coordination and meeting planning skills at a stable organization.

Nature and Scope of the Position:

All Events

ACEC/MD currently holds multiple events annually, an Annual Conference, golf outing, holiday party, and multiple other local Baltimore area events. This position requires experience in specific activities related to event planning including but not limited to:

• Housing Management, tracking pick up, special group reservations, and maintenance of historical records
• Logistics for tours, event specification documents, meeting room sets, food and beverage, signage, and on-site fulfillment
• Communications with members and attendees, by email, phone, or in-person
• Reconciliation of vendor and venue billings, and registration, exhibitor and sponsorship revenues, assisting with budget development and tracking for specific line items
• Website development, creation of online forms, and website content
• Virtual Event platform selection and management
• Sponsorship deliverables management, and support of event sponsorship programs
• Support for AMS event/exhibit modules as needed

Other

• Researches potential sites/hotels and logistics for other events of the association committees, board, special working groups, etc.
• Arranges logistics of ACEC/MD’s exhibit booth at other industry tradeshows (F&B, A/V, System, furniture, shipping, labor, etc.)
• Keeps event SOP’s updated and current to activities of the organization
• Researches latest event industry trends and the Intermodal Industry and makes recommendations for possible; Participates in event webinars where applicable
• Special projects and other duties as assigned

• Minimum 2 – 5 years of experience providing meeting planning and support within a fast-paced, professional environment; preferably at a trade association
• Bachelor's degree preferred, but not required
• Must be a self-starter, able to follow instructions and make decisions independently, as well as work effectively in a team
• Able to meet assigned deadlines and manage own work
• Strong organizational skills and ability to multi-task and prioritize
• Needs to be customer service/commercially oriented and possess a positive attitude
• Strong communications skills
• Ability to interact with mid to senior corporate executives of the organization, Association members, and business partners
• Highly computer and Internet proficient. Experience and demonstrated proficiency with current versions of Windows
• Working knowledge of Desktop publishing programs a plus (InDesign, Photoshop)