Career Center

Essential Duties & Responsibilities

• The Governance Manager is a highly visible role within National PTA, working closely with the Executive Director to collaborate and provide support to National PTA’s Board of Directors and all Governance members, which includes National PTA’s committee chairs and committee members. Some of the essential duties and responsibilities of the Governance Manager include:
  • Oversees administrative aspects and planning of the quarterly Board of Directors meetings and special meetings when called, including collaborating with the President and Executive Director on the agenda, gathering all required materials for the meetings, and sharing with the Board of Directors in a timely and organized manner.
  • Maintains and manages organizational records including the Articles of Incorporation, National PTA bylaws, the Governance Policy Manual, all Board minutes, and other association documents such as Conflict of Interest forms that need to be maintained on an ongoing basis.
  • Also manages the Governance directories, contact lists, bios, Governance calendar and other materials.

• Collaborates with the Meetings & Events team on logistics and travel needs related to board meetings, the Annual Convention, the Legislative Conference and the National Governance Retreat, as well as other meetings or events that require Governance travel.
• Provides excellent customer service support to the President and Officers on logistics, scheduling of meetings, and administrative matters. Serves as primary staff handler for the President at in-person events – working with the President to manage the daily schedule and anticipating and providing support for the President’s needs.
• Supports the President on tasks related to Board member recruitment and orientation for new Board members.
• Serves as a lead staff member to coordinate the annual National Governance Retreat – working closely with the Training and Leadership Development and Meetings & Events teams to effectively plan the event.
• Responsible for developing and managing the Governance and Board meeting budget each year, working collaboratively with other internal staff as needed.
• Oversees the tracking of Governance travel and/or registration at National PTA’s events and collaborating with the Meetings & Events team to translate the approved budgets into communication and materials for Governance regarding this process.
• Facilitates recruiting and the ongoing participation of the parliamentarian in Board meetings and supporting the President and Governance activities.
• Supports Board committees and other related assignments as needed. Serves as a committee liaison as requested.
• Manages internal communication processes and interdepartmental coordination on Board and Governance related matters to ensure consistency in messaging, timeliness, and confidentiality.
• Ensures that all governance communications reflect the National PTA brand, mission and strategic direction.
• Attends all Board meetings and Board activities. Serves as the primary “host” for the Board at events.
• Maintains and disseminates officer meeting schedules and travel itineraries to internal stakeholders, including coordinating and communicating Governance schedules and presence at Headquarters.
• Maintains and updates Governance Manager standard operating procedures for Board Meetings, Legislative Conference, National Governance Retreat, Convention and other special events/initiatives involving the Board. Reviews the standard operating procedures with other staff as needed to collaborate effectively, and continuously updates them as needed.
• Maintains Board SharePoint site, website information/pages and email distribution lists related to the Board and Committees.
• Coordinates President-assigned volunteers at Convention and responsible for communicating roles and responsibilities and coordinating training for these volunteers on site.
• Provides regular, routine reports and status updates to supervisors on projects and work efforts, including regular reports on the status of projects and goals.
• Other duties as assigned.

Required Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.
• Strong project management skills.
• Excellent organizational and time-management skills.
• Professional demeanor and effective interpersonal skills.
• Effective facilitation, group leadership and analytical/problem-solving skills.
• Solid attention to detail, with ability to manage protocol and diverse teams.
• Ability to work independently and within a team.
• Discretion and ability to handle confidential information.
• Experience in communicating ideas in a simple and effective manner.
• Advanced skills in the Microsoft Office Suite, specifically Excel, Outlook and Microsoft Word as well as cloud-based systems like SharePoint and OneDrive.
• Strong virtual meeting planning and technology skills, including experience with Zoom, MS Teams, etc.
• Advanced skills in online polling and forms software.
• Experience with association management systems, governance and laws.
• Proactive and service-oriented
• Experience in proofreading and editing.
• Spanish language experience is a plus.

Education and Experience

• Bachelor’s degree or equivalent experience, preferably in the association and/or business management field.
• Knowledge of the laws affecting non-profit organizations.
• At least 4 years of related experience supporting senior-level leaders/executives in a fast-paced work environment.
• Prior experience working with boards and volunteer committees preferred with an understanding of governance issues; solid facilitation and consensus-building skills.
• Strong communication and administrative skills, including project management skills.