Performs daily accounting, including accounts receivable, accounts payable and payroll and maintains the Association’s database, processes membership applications and payments for all Association fees, and provides outstanding customer service to members.
Enters all financial data related to accounts receivable and revenue, accounts payable and expenses, and payroll.
Works closely with staff to ensure the correct use of budget account/cost center entries for check requests and p-card reconciliation statements.
Collects and processes payments of membership dues and other Association fees.
Prepares daily balance reports.
Maintains membership records in the Association’s member database, tracks movement of members and performs ongoing review of data management systems.
Checks referrals of new Service Associate applicants to ensure the company is reputable.
Coordinates the disbursement of most member dues communications (i.e. monthly member dues renewal billing statements and reminders, membership cards, etc.).
Maintains nonmember school personnel database, as well as nonmember Superintendents using Association programs.
Responds to and processes telephone, e-mail, fax, mail and in-office inquiries regarding membership.
Prepares invoices for outstanding accounts receivable and mailing out/emailing confirmations for all seminars.
Maintains School Business Management cohort records in the member database, prepares and mails invoices and receipts for classes and textbooks (if applicable) and records payments as received; coordinates internship visits and meetings with the internship supervisor and handles all correspondence to them.
Invoices and collects all Association fees, generates deposit statements, balances deposit slips and prepares bank deposits for all of the Association’s revenues collected.
Prepares and submits check request spreadsheet and paperwork to Chief Financial Officer; once checks are printed, prepares them for mailing and organizes and files paperwork.
Prepares p-Card reports for applicable cards.
General office work and assistance on special projects as needed.
Serves as a backup to the Office Assistant in his/her absence.
Participates fully with other Illinois ASBO staff in large events such as the Annual Conference, including 5 days of onsite assigned responsibilities.
Other duties as assigned.
Required Knowledge and Skills
Excellent organizational, written and oral communication skills; the ability to manage multiple priorities effectively; attention to detail; ability to work within a team or independently; the ability to manage multiple tasks simultaneously while maintaining attention to detail and meeting aggressive deadlines; member focused with exceptional customer service skills; possess the ability to put in additional time as needed when emergencies arise and deadlines need to be met; have good work ethic, punctuality and reliable attendance; able to travel as required.
Knowledge of and proficiency in Microsoft Office Programs (Word, Outlook, Excel), database management and Internet applications, as well as familiarity with Social Media (Facebook, Twitter, LinkedIn, etc.).
Membership experience preferred, but not required.
An Associates degree in accounting or similar field or equivalent work experience.
Additional Salary Information: Medical, dental and vision insurance.
About Illinois Association of School Business Officials
Founded in 1952, Illinois ASBO is a non-profit association devoted to the School Business Management profession that strives to provide its members with the services needed to foster their professional development and leadership skills. Membership currently stands at 2,500 and consists of school business officials, companies, as well as Emeritus members.