The Manager of Events & Business Partnerships coordinates exhibit booth sales, planning, operations and logistics of the Expo Hall at the Society’s Annual Convention. This position identifies and communicates with potential sponsors to sell convention, continuing education and Society sponsorships. The Manager plans convention and membership events. This position works with the Director of Convention & Events on planning, logistics and execution of Society continuing education events.

Responsibilities:

Convention

• Staff liaison to RMDC Exhibits Sub-committee
• Staff liaison to RMDC Speaker Host Sub-committee
• Directs exhibit hall design, floorplan and set-up
• Sells exhibit booth space for annual convention
• Oversees invoicing and confirmations for exhibitors
• Works with Exhibits Sub-Committee on assigning exhibit booths
• Solves all exhibitor issues prior to, during and following the convention
• Manages exhibit hall set-up and special event vendors
• Determines needs and recruits, trains and coordinates convention volunteers including exhibit host volunteers, greeters and speaker hosts
• Manages exhibitor registration process
• Plans and implements all exhibit hall events
• Sells convention sponsorships, administers contracts and coordinates sponsor receivables
• Maintains relationships with affiliated dental groups and charitable organizations as related the exhibit hall and convention
• Plans and implements convention special events

• Assists in development appropriate departmental budgets
• Maintains online exhibitor booth sales and management system

Continuing education and events

• Prepares content for continuing education marketing emails
• Creates event reminder emails
• Coordinates event logistics including budget, venue set up, AV and food and beverage

• Sells event sponsorships, administers contracts and coordinates sponsor receivables

• Recruits and corresponds with speaker hosts
• Ensures compliance with all continuing education certification standards
• Processes payments for continuing education vendors and speakers

Membership events

• Coordinates budget, venue selection and set-up and food and beverage requirements for membership events
• Sells membership event sponsorships, administers contracts and coordinates sponsor receivables
• Prepares marketing emails for membership events
• Prepares content for membership event webpages
• Sells vendor memberships, administers contracts and coordinates vendor member receivables
• Works with Director of Marketing & Communications to develop vendor member benefits, marketing and recruitment
  

Mountain West Dental Institute

• Assists with rental event coverage

Performs other duties as directed